Specialist Human Resources Coordinator (Maternity cover)

Main Tasks:

• Manage the full life cycle of employees, from onboarding to offboarding;

• Prepare various HR documents such as end-of-trial period documents, amendment letters, work attestations, work certificates, and work permits, ensuring compliance with relevant laws and company policies;

• Give guidance to the team on local policies, processes and practices ensuring alignment with Swiss labor law

• Manage the administration of employee benefits, including mobility allowances and lunch cards;

• Collaborate closely with the payroll manager to ensure accurate and timely processing of payroll data;

• Manage applications and follow-up on the family, maternity, and other parental allowances;

• Coordinate with relocation service agencies to assist employees with work permits and relocation services;

• Provide detailed HR administrative reports to various stakeholders;

• Maintain accurate and up-to-date employee records in HR databases;

• Act as an HRBP for interns, Summer Job and Observational weeks, ensuring a positive experience;

• Responsible for posting job advertisements on both external job boards and internal company websites and send received applications to the relevant manager for further review and selection;

• Participate in HR projects aimed at improving HR processes and employee experience;

• Coordinate languages courses, liaising with trainers and managing attendance.

Qualification profile:

• Experience of minimum 3 years in a similar position within an international environment;

• HR Assistant Certificate (or equivalent), Brevet HR (or equivalent) an asset;

• Fluent in English and French, both written and spoken (B2-C1);

• Very good knowledge of MS Office (mail merging and Excel);

• Knowledge of an HRIS system (Workday a plus);

• Advanced knowledge with the Swiss labor law and social insurances;

• High level of service orientation, autonomy and proactive attitude;

• Ability to multi-task and prioritize a variety of duties;

• Maintain high level of confidentiality in daily operations;

• Attention to detail and well organized.