Data Protection

Thank you for your interest in Fresenius.  

The protection of your personal data during the entire application process is important to us and we want you to feel secure when visiting our website. Below we would like to explain which data we collect via our websites karriere.fresenius.de and career.fresenius.com and what happens with this data. However, our websites may contain links to websites which are not covered by this data protection notice.

The processing of personal data is subject to the EU General Data Protection Regulation (“GDPR”) and the Telecommunications Digital Services Data Protection Act (TDDDG). This data protection notice informs you about which and how your personal data and information in your terminal equipment (e.g. laptop or smartphone) is processed during the use of the websites and during the application process.

By "personal data" we mean all information that identifies you or makes you identifiable.

By “processing” we mean any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

With this data protection information, we explain to you in detail:

• Who is responsible for processing your personal data, and who you can contact if you have questions or complaints (section 1)
• How we collect your data, what data we collect and for what purposes we process this personal data (section 2 and 3) 
• What kind of cookies and how local storage will be used (section 3)
• To whom we may transfer your personal data (section 3, 4, 5)
• How you can update, correct or even delete this data and exercise other rights in relation to your data (section 6)
• give you further information for special situations and contacts (section 7).

1. Controller and Contact

1.1 Controller

The operation of the website, in particular in accordance with sections 2.1 and 3 is the responsibility of Fresenius SE & Co. KGaA, Else-Kröner-Straße 1, 61352 Bad Homburg vor der Höhe, Germany, e-mail: karriere@fresenius.com.

In general, the following Group Companies are responsible for processing your personal data within the framework of application and recruitment procedures in accordance with Section 2.2.1:

• Fresenius SE & Co. KGaA, Else-Kröner-Straße 1, 61352 Bad Homburg, Germany;
• Fresenius Kabi AG, Else-Kröner-Straße 1, 61352 Bad Homburg, Germany;
• Helios Kliniken GmbH, Friedrichstrasse 136, 10117 Berlin, Germany;
• Vamed AG, Sterngasse 5, 1230 Vienna, Austria.

The company specifically responsible is the one that has advertised the respective position and is named in the respective job advertisement under "Person in Charge" or "Contact". Responsible companies that deviate from this are also named in the specific position and under "Person in Charge" or "Contact". This is also the case if you apply for an internship or working student position specifically advertised by a Fresenius company in accordance with section 2.2.3. In such cases, you can view the contact details of the person responsible under "Person in Charge" or "Contact".

If your application is an unsolicited application in accordance with Section 2.2.2, the company that handles your application and contacts you for this purpose is responsible for processing your personal data as part of the respective application and recruitment process. This also applies in the event that you apply for a general internship or working student position in accordance with Section 2.2.3. The mere storage of such application documents is the responsibility of Fresenius SE & Co. KGaA.

1.2 Data Protection Officer

According to the GDPR, we are obliged to provide you with a data protection officer.

You can also contact the data protection officer directly.

• Fresenius SE & Co. KGaA: dataprotection@fresenius.com
• Fresenius Kabi AG: dataprotectionofficer@fresenius-kabi.com
• Helios Clinics GmbH: datenschutz@helios-gesundheit.de
• Vamed AG: datenschutz@vamed.com

2. Processing of your personal data

2.1 How we operate the websites

2.1.1 Recording of technical characteristics when visiting the website

We collect information about your visit to our website, as we do with most other websites. When you visit our website, the web server temporarily records

• the domain name or IP address of your computer,

• the file request of the client (file name and URL),

• the http response code,

• the website from which you are visiting us,

• which Internet browser and which operating system you are using,

• the nature of their device,

• the date of her visit,

• as well as how long you've been here.

Your IP address is only recorded anonymously - shortened by the last block of numbers (octet). The logging of data is necessary for navigation through the pages and use of essential functions (§ 25 II No. 2 TDDDG, Art. 6 I b) GDPR). In addition, the data is used for the purpose of detecting and tracking abuse on the basis of the legitimate interests of data security and the functionality of the service (Art. 6 I f) GDPR, § 25 II No. 2 TDDDG). In particular, no overriding interest of the data subject is opposed to a use for the defense against attempted attacks on our web server to ensure proper use. The data will neither be used for the creation of individual profiles nor passed on to third parties and will be deleted after seven days at the latest.

2.1.2 Registration / Set up of a user account

You may create a user account to use additional features of the Websites, such as the storage and management of your applicant data and related application materials.

When creating a user account, you must provide your first and last name, a valid email address, a user name, and a password. This information is stored in the respective user account.

We will send you a generated password by e-mail to the specified e-mail address, which you will need to log into your user account. You can change this password.

In order to log in to a created user account, your user name and password must be entered. Alternatively, you can log in with an existing XING account. This is done via a technical interface (API) that transfers information from your corresponding Xing account directly to your account.

In order to simplify logging into your user account, we store this information in the so-called Local Storage on your terminal device (see section 3 below).

Your user account can also voluntarily store address and contact data as well as information and documents relevant to applications. The information and documents stored in your user account can be used in any subsequent application procedures without having to be re-entered.

The data is processed on the basis of statutory provisions which permit data processing because it is necessary for the provision of this functionality to you (§ 25 II Nr. 2 TDDDG, Art. 6 para. 1 lit. b GDPA).

We delete the data stored in your user account if you delete your user account.

2.1.3 Search Criteria / Bookmarking of job advertisements

If you search for specific vacancies on the websites or remember specific vacancies, we store this information in the so-called Local Storage on your terminal (see section 3 below). This also includes job suggestions that we suggest to you on the basis of your noticed job advertisements as well as the corresponding time of the last update.

The data is processed on the basis of statutory regulations which permit data processing because it is necessary for the provision of this functionality to you (§ 25 II Nr. 2 TDDDG, Art. 6 para. 1 lit. b GDPR).

2.1.4 Job-Alert

You can register for your search criteria (see section 2.1.3 above) for corresponding job alerts by entering your e-mail address.

We verify your registration by using the so-called double opt-in procedure. This means that we first request active confirmation of your registration by sending an e-mail to the e-mail address you provided during registration, before we start sending job advertisements that match your search criteria. We use the information about the confirmation to document your registration and, if necessary, to prove it.

 If you have given the corresponding consent, your data will be processed in accordance with Art. 6 I a) GDPR.You can unsubscribe from the receipt of the job alerts at any time by clicking on the corresponding unsubscribe link in one of the received job alerts. We will then no longer use your e-mail address to send you job alerts.

2.2 Application process / Process of filling a vacancy

If you apply for a job, the personal data you provide in your application, such as name and address, as well as contact and communication data such as telephone number and e-mail address and the documents you provide (hereinafter jointly referred to as "application documents") will be processed for the purpose of processing your application and carrying out the respective application and filling procedure.

Alternatively, you can have your application documents transferred from an existing Xing account. In such a case, your application documents will be sent to us by the platform.

2.2.1 Specific job advertisements / vacancy

Your application documents will be forwarded directly to the relevant specialist department and affiliated companies in the case of a specific position advertised by a Fresenius company, provided that the position to be filled is located there or the decision on a possible recruitment is made there.

For these purposes, it may also be necessary under certain circumstances for your application documents to be sent to countries outside the EU which have not been recognised by the EU Commission as having an adequate level of protection (see Section 7 below).

The application documents are processed on the basis of statutory provisions which permit data processing because it is necessary for the decision on the establishment of an employment relationship (Art. 6 para. 1 lit. b GDPR and Art. 26 aara. 1 BDSG 2018).

Insofar as specific personal data pursuant to Art. 9 para. 1 GDPR are included in your application documents, e.g. your religious affiliation or an indication of any degree of disability, these data will be processed on the basis of statutory provisions which permit data processing because they are necessary to fulfil obligations under labour law, social security law and social protection (Art. 9 para. 2 lit. b GDPR).

Transfers to bodies located outside the EU and not recognised by the EU Commission as having an adequate level of protection are made on the basis of statutory provisions which permit data processing because it is necessary for the implementation of pre-contractual measures at the request of the person concerned - in this case the implementation of the application and staffing procedure (Art. 49 para. 1 lit. b GDPR).

Your application documents will be stored for 6 months after completion of the respective application or staffing procedure.

In the event of a rejection, we may also ask you whether your application documents may be stored in the so-called candidate or talent pool and kept for a further 3 months. If you do not respond to such a request within 14 days, your application documents - as mentioned above - will be stored for 6 months after completion of the respective application or recruitment process.

If you agree to a retention in the candidate or talent pool, you will be asked again by e-mail after 3 months whether your application documents should be retained for another 3 months. If you confirm this request, your application documents will be stored for a further 3 months. If you do not respond to such a request within 14 days, your application documents will be deleted.

2.2.2 Unsolicited application

If you apply on your own initiative (i.e. not in response to an existing job advertisement), your application documents will be stored and processed in an applicant pool in order to check whether a suitable position can be offered to you and to contact you in such a case.

For these purposes, your application documents may be forwarded to various specialist departments and affiliated companies, provided that a suitable position may be located there or a decision on a possible recruitment is made there. For these purposes, it may also be necessary for your application documents to be sent to countries outside the EU which have not been recognised by the EU Commission as having an adequate level of protection (see Section 7 below). The responsible company will then contact you.

The application documents will be processed on the basis of statutory regulations which permit data processing because it is necessary for the decision on the establishment of an employment relationship (Art. 6 para. 1 lit. b GDPR and § 26 para. 1 BDSG 2018). Transfers to bodies outside the EU which are not recognised by the EU Commission as having an adequate level of protection are made on the basis of statutory provisions which permit data processing because it is necessary for the implementation of pre-contractual measures at the request of the person concerned - in this case the implementation of the application and staffing procedure (Art. 49 para. 1 lit. b GDPR).

The application documents are stored in the applicant pool at 3-month intervals. At the end of a 3-month interval, you will be asked by e-mail whether your application documents should be kept for a further 3 months. If you confirm this request, your application documents will be stored for a further 3 months. If you do not respond to such a request within 14 days, your application documents will be deleted.

In the event that you have been offered a position, your application documents will be stored for 6 months after completion of the respective application or filling procedure.

2.2.3 Internship and working student position

If you apply for a specific internship position advertised by a Fresenius company, 2.2.1 applies accordingly.

If you are applying for a general internship or working student position, your application documents will be forwarded to the relevant specialist department and affiliated companies if required, provided that the position to be filled is located there or the decision on a possible position is made there. The responsible company will then contact you.

For these purposes, it may also be necessary to send your application documents to countries outside the EU which have not been recognised by the EU Commission as having an adequate level of protection (see Section 7 below).

The application documents are processed on the basis of statutory regulations which permit data processing because it is necessary for the decision on the establishment of an employment relationship (Art. 6 para. 1 lit. b GDPR and § 26 para. 1 BDSG 2018). Transfers to bodies outside the EU which are not recognised by the EU Commission as having an adequate level of protection are made on the basis of statutory provisions which permit data processing because it is necessary for the implementation of pre-contractual measures at the request of the person concerned - in this case the implementation of the application and staffing procedure (Art. 49 para. 1 lit. b GDPR).

The application documents are checked in the applicant pool at 4-week intervals. After 4 weeks, you will be asked by e-mail whether your application documents may be stored in the so-called candidate or talent pool and kept for a further 3 months. At the end of the 3 months, you will be asked again by e-mail whether your application documents should be kept for another 3 months. If you confirm this request, your application documents will be stored for a further 3 months. If you do not respond to such a request within 14 days, your application documents will be deleted.

Your application documents will be stored for 6 months after completion of the respective application or filling procedure.

3. Use of cookies and local storage

In order to provide you with an optimal user experience, we use cookies and similar technologies. These are small text files that are stored locally on your device by your web browser. These include cookies for the operation and optimization of the site as well as for individualized functions and for advertising oriented to your online usage behavior. We would like to give you the choice of which cookies you allow via the cookie settings . You can access these settings again at any time via the footer of the website to manage your preferences.

You can delete cookies at any time, even if they have already been used. Via the query that appears when you visit our website and the cookie settings that can be called up via the footer of the website, you have the option of fully agreeing to or rejecting cookies, as well as setting specific preferences. Detailed information and explanations on the different types of cookies can also be found in the cookie settings . We store your consent for one year and your rejection for one month. Cookies that are necessary to provide the web service (see explanation below) cannot be rejected.

These cookies are necessary for you to navigate the pages and use essential functions. They enable basic functions, such as access to secure areas or setting your privacy preferences. The legal basis for these cookies is § 25 II Nr. 2 TDDDG, Art 6 I b) GDPR. If you block these cookies via your browser settings, some or all of these functions may not work properly.

These cookies help us to improve the performance of our website and enhance the user experience. The collection of anonymous and pseudonymous information allows us to compile statistics on the operation of the website (for example, the number of visits and traffic sources) and user behavior on it (for example, movement paths and interaction with the website). The legal basis for these cookies is Art 6 I a) GDPR. If you block these cookies via your browser settings, we cannot know, for example, when you visited our website or how you interacted with it in order to correct structural errors.

These cookies are used to provide them with additional functionality, such as chat or form filling. The provision of personal functionalities enables an improved user experience. The legal basis for these cookies is Art 6 I a) GDPR. If you block these cookies via your browser settings, some or all of these optional functions may not work properly.

On our pages, third-party services are integrated which provide their services on their own responsibility. When visiting our pages, data is collected by means of cookies or similar technologies and transmitted to third parties, partly for Fresenius' own purposes. To what extent, for what purposes and on what legal basis data is processed for the third party's own purposes, please refer to the third party's privacy policy. You can find information on the third party providers who are responsible for their own data in the data protection information.