Team Assistant (m/f/d) - Global Commercial Ecosystem & Enablement

Major Duties & Responsibilities:

Team & Business Operations

• Provide administrative and operational support to the team, managing complex scheduling across multiple stakeholders and supporting the team with
• Provide administrative and operational support to the leadership including but not limited to managing complex executive scheduling, prioritization, and day-to-day coordination.
• Take ownership of ad-hoc administrative duties and actively identify opportunities to improve team efficiency and processes.
• Contribute to the preparation of high-quality PowerPoint presentations for leadership or team communications.
• Lead the planning and execution of internal and external events and workshops, including direct coordination with vendors (e.g., hotels, venues, restaurants).
• Book meeting rooms and arrange catering for larger meetings or workshops, working closely with local office administrators when off-site or global facility coordination is needed.
• Coordinate IT equipment and workplace setup for new team members, ensuring everything is in place before their first day.
• Support new joiners and external partners throughout the onboarding process, especially with access to IT systems, HR platforms, and general administrative setup.
   

Finance & Procurement Administration

• Manage the full Statement of Work (SoW) and invoice process, including documentation, signature tracking, and follow-up on internal payments (e.g., vendor invoices, travel expenses), ensure accuracy and compliance with internal financial workflows.
• Prepare and submit purchase requisitions and purchase orders using internal procurement tools (e.g., Instore), ensure compliance with approval workflows and overview of existing purchase orders
• Book the received goods in the Instore to trigger the Payment Process
• Process tax-relevant team activities using an internal system and ensure accurate and timely provision of all required information to support tax-related processes
   

Requisite Qualification & Experience:

• At least two to three years of proven experience in providing administrative or operational support in a fast-paced environment.
• You are digitally fluent and confident using tools like Outlook, Teams, Excel, and PowerPoint – and you quickly adapt to new systems and platforms.
• You take initiative, anticipate needs, and solve problems proactively – you don’t wait for instructions; you’re already acting.
• You bring structure to complexity, are highly organized, and take pride in being detail-oriented and reliable.
• You handle sensitive information with discretion and professionalism, acting as a trusted representative of the team.
• You’re a team player who contributes to a positive, collaborative culture and provides steady, dependable support.
• You communicate clearly, confidently, and appropriately across different audiences – from team members and senior leaders to external partners.
• You have experience working in an intercultural and international environment.
• You are fluent in English (required); additional languages are a plus.