Team Assistant Belgium

Willebroek

Fresenius Medical Care aims to continuously improve the quality of life of patients with kidney disease by offering innovative products and treatment concepts of the highest quality. Our BeNeLux organization also deserve a best in class secretarial/ administration support.

Therefore we created a new dedicated support team. In this new role you will report into our Office Manager BeNeLux. The Team Assistant has a broad role in supporting the compliance, medical, facility and other departments. A unique chance to help us building the team and department.

Key Responsibilities

  • Carry out common secretarial tasks.
  • Maintenance and development of information management and systems.
  • Coordination of the calendar by prioritizing appointments and activities in close coordination with internal and external clients and management team members.
  • Preparation (agenda setting), implementation (transcript, time monitoring) as well as a follow-up (minutes) of meetings within the country.
  • Support in the preparation of presentations, reports and compliance documents.
  • Drafting letters and agreements (non-HR and non-Sales) proofreading.
  • Solve issues, create value, and improve business performance across the Country Leadership team.
  • You ensure that important documents are signed by the right stakeholders.

Other responsibilities

  • Onboard new suppliers and raise PO numbers.
  • Program Administrator for credit cards, Concur and Policy Tech.
  • Prepare Benelux All staff, On site, business meetings, roundtables and congresses.
  • Manage data storage in Teams, SharePoint and local drives. Update and manage our intranet.
  • Responsible for incoming and outgoing postal services.
  • Order food & beverage and office supplies for our offices.
  • Contact person for outsourced cleaning and central reception.
  • Organization of visits of foreign guests, delegations, and coordination of the visit process and their care by appointment.
  • Manage marketing material stock and send marketing materials & mailings to clients, nephrologists, dialyse nurses and dieticians.
  • Support communication activities of the Country Leadership Team including a monthly newsletter.
  • Close coordination and back up to other assistants within the company.
  • Manage operational fleetmanagement tasks.
  • A recognized Qualification in Secretarial/Administrative Skills (desirable).
  • You have a minimum background of 5 years in secretarial and/or administration support.
  • Preferably experience in an international organization.
  • Fluent in Dutch, French and English.
  • Service minded.
  • Pro-active and problem solving approach.
  • You can work with multiple systems and tools: SAP, Sharepoint, MS Teams.
  • MS Office Suite has no secrets for you (Outlook, Word, Excel, PowerPoint).
  • Confident manner, discretion, tact, high level of confidentiality and the ability to maintain working relationships at all levels.
  • Excellent organizational skills, attention to detail, excellent team player, good timekeeping skills, ability to work in an efficient and effective manner and the ability to remain calm under pressure.

What do we offer?

We believe that to be an employer of choice, we need to take care of our employees. This is why, if you join our team, you will enjoy benefits such as:

  • Permanent fulltime contract
  • 12 ADV days (40h contract)
  • Competitive salary
  • Meal vouchers
  • Net allowance
  • Bonus
  • Internet allowance
  • Laptop and smartphone
  • Premium free Pension
  • Health insurance
  • The flexibility of working from different locations and home (post COVID)
  • Great colleagues
  • Karrierelevel:
  • Berufserfahrene
  • Einsatzbereich:
  • Sekretariat / Assistenz
  • Arbeitsverhältnis:
  • Unbefristet / Vollzeit
  • Unternehmensbereich:
  • Fresenius Medical Care
  • Standort:
  • International / Willebroek
  • Bewerbungsfrist:
  • none - we look forward to your application
David van der Capellen
Fresenius Medical Care België N.V.
Willebroek
Ref. number: 45323

Offen für Individualität und Vielfalt

Fresenius begrüßt Bewerbungen aller Menschen, unabhängig von Geschlecht, Alter, Herkunft, Nationalität, Religion, Behinderung, sexueller Identität und Orientierung oder sonstigen Merkmalen.

Sämtliche Personenbezeichnungen in dieser Stellenausschreibung gelten für alle Geschlechter gleichermaßen (männlich, weiblich, divers).

Karriere mit Sinn

Mehr als 300.000 Menschen auf allen Kontinenten arbeiten bei Fresenius daran, immer bessere Medizin für immer mehr Menschen anzubieten. Unsere eigenständigen Unternehmens­bereiche Fresenius Medical Care, Fresenius Kabi, Fresenius Helios und Fresenius Vamed bieten ein breites Spektrum an Produkten und Dienstleistungen im Gesundheitssektor. Bei uns haben Sie die Chance, mit Ihrer Karriere einen Unterschied zu machen – und Teil unserer beeindruckenden Wachstumsgeschichte zu werden.

Team Assistant Belgium

Willebroek

Fresenius Medical Care aims to continuously improve the quality of life of patients with kidney disease by offering innovative products and treatment concepts of the highest quality. Our BeNeLux organization also deserve a best in class secretarial/ administration support.

Therefore we created a new dedicated support team. In this new role you will report into our Office Manager BeNeLux. The Team Assistant has a broad role in supporting the compliance, medical, facility and other departments. A unique chance to help us building the team and department.

Tasks

Key Responsibilities

  • Carry out common secretarial tasks.
  • Maintenance and development of information management and systems.
  • Coordination of the calendar by prioritizing appointments and activities in close coordination with internal and external clients and management team members.
  • Preparation (agenda setting), implementation (transcript, time monitoring) as well as a follow-up (minutes) of meetings within the country.
  • Support in the preparation of presentations, reports and compliance documents.
  • Drafting letters and agreements (non-HR and non-Sales) proofreading.
  • Solve issues, create value, and improve business performance across the Country Leadership team.
  • You ensure that important documents are signed by the right stakeholders.

Other responsibilities

  • Onboard new suppliers and raise PO numbers.
  • Program Administrator for credit cards, Concur and Policy Tech.
  • Prepare Benelux All staff, On site, business meetings, roundtables and congresses.
  • Manage data storage in Teams, SharePoint and local drives. Update and manage our intranet.
  • Responsible for incoming and outgoing postal services.
  • Order food & beverage and office supplies for our offices.
  • Contact person for outsourced cleaning and central reception.
  • Organization of visits of foreign guests, delegations, and coordination of the visit process and their care by appointment.
  • Manage marketing material stock and send marketing materials & mailings to clients, nephrologists, dialyse nurses and dieticians.
  • Support communication activities of the Country Leadership Team including a monthly newsletter.
  • Close coordination and back up to other assistants within the company.
  • Manage operational fleetmanagement tasks.

Profile

  • A recognized Qualification in Secretarial/Administrative Skills (desirable).
  • You have a minimum background of 5 years in secretarial and/or administration support.
  • Preferably experience in an international organization.
  • Fluent in Dutch, French and English.
  • Service minded.
  • Pro-active and problem solving approach.
  • You can work with multiple systems and tools: SAP, Sharepoint, MS Teams.
  • MS Office Suite has no secrets for you (Outlook, Word, Excel, PowerPoint).
  • Confident manner, discretion, tact, high level of confidentiality and the ability to maintain working relationships at all levels.
  • Excellent organizational skills, attention to detail, excellent team player, good timekeeping skills, ability to work in an efficient and effective manner and the ability to remain calm under pressure.

What do we offer?

We believe that to be an employer of choice, we need to take care of our employees. This is why, if you join our team, you will enjoy benefits such as:

  • Permanent fulltime contract
  • 12 ADV days (40h contract)
  • Competitive salary
  • Meal vouchers
  • Net allowance
  • Bonus
  • Internet allowance
  • Laptop and smartphone
  • Premium free Pension
  • Health insurance
  • The flexibility of working from different locations and home (post COVID)
  • Great colleagues

Ihr Kontakt

David van der Capellen
Fresenius Medical Care België N.V.
Willebroek
Ref. number: 45323

Karrierelevel
Berufserfahrene
Einsatzbereich
Sekretariat / Assistenz
Arbeitsverhältnis
Unbefristet / Vollzeit
Unternehmensbereich
Fresenius Medical Care
Standort
International / Willebroek
Bewerbungsfrist
none - we look forward to your application

Offen für Individualität und Vielfalt

Fresenius begrüßt Bewerbungen aller Menschen, unabhängig von Geschlecht, Alter, Herkunft, Nationalität, Religion, Behinderung, sexueller Identität und Orientierung oder sonstigen Merkmalen.

Sämtliche Personenbezeichnungen in dieser Stellenausschreibung gelten für alle Geschlechter gleichermaßen (männlich, weiblich, divers).

Karriere mit Sinn

Mehr als 300.000 Menschen auf allen Kontinenten arbeiten bei Fresenius daran, immer bessere Medizin für immer mehr Menschen anzubieten. Unsere eigenständigen Unternehmens­bereiche Fresenius Medical Care, Fresenius Kabi, Fresenius Helios und Fresenius Vamed bieten ein breites Spektrum an Produkten und Dienstleistungen im Gesundheitssektor. Bei uns haben Sie die Chance, mit Ihrer Karriere einen Unterschied zu machen – und Teil unserer beeindruckenden Wachstumsgeschichte zu werden.

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